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Creating a Cleaning
Proposal can seem overwhelming if you have never
seen one before. Structurally a proposal package is
easy. The time involved to put together the perfect
packet to represent your company can be a process that spans
over the course of your years of operation as new
qualifications, services, certifications and programs are
added.
First to clarify the
difference between cleaning bids
and cleaning proposals.
A cleaning bid is a bid sheet or a
simple form giving your price. Often times a short
contract will be printed with the bid price.
A cleaning proposal is a nicely
presented packet of information about your company, your
services, qualifications and then the included bid price for
cleaning or maintenance services.
How large or how many pages
should my cleaning proposal have?
There is no set standard for proposal packages
as each company has their own individual style and many
cleaning businesses don't present proposal packets at all.
A basic cleaning
proposal would be composed of the following items:
Cover Page
Information about your company, services,
certifications, etc.
Insurance Certificate
Optionally you may include a list of
references
Your Service Agreement
Outline of Cleaning Specifications for this
Client
Cleaning Bid Sheet (Pricing)
Many large accounts or government cleaning
accounts will require a copy of your documented Quality
Control Plan.
An only occasionally will a client ask for a
copy of your Hazard Communication Plan but even
though it's a good thing to have established.
And the single most important item- a
copy of your business card!
Optional Items
That Can Be Included In Your Cleaning Proposal Packages:
Your Training and/or Staff Recruiting Program
Time tracking or time keeping policies
Supervision policies
Chemical or equipment lines used for cleaning
Your most recent company newsletter
The list goes on and on.
Some of the Monster cleaning companies have
equally Monster proposals and contracts.
So what is the right size?
You should have at least seven pages.
Anywhere up to around 30 is fine.
So if it's 15 pages how do I
present it? What do I put it in?
Many contractors use pocket folders but for
larger commercial cleaning proposals we would recommend
using a 3 ring binder or purchasing a machine that allows
you to bind your own booklets.
For most companies the Proposal Package is
continually in 'the works' as new services, photos and
certifications present themselves in your cleaning business
operations. If you are looking for an excellent and
affordable base packet to start with
CleaningBusinessFormsStore.com offers a
Microsoft Word Proposal template packet for $40 that
includes two sets of cleaning specs, color photos and more.
Follow link for more information.
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